INTERNATIONAL ASSOCIATION OF ELECTRICAL INSPECTORS
VIRGINIA CHAPTER SOUTHERN SECTION
As Amended November 06, 1987 As Amended November 04, 1988
As Amended November 03, 2001 As Amended September 16, 2002
ARTICLE I – NAME
Section 1. Name. This organization shall be known as the Virginia Chapter, Southern Section, International Association of Electrical Inspectors (IAEI).
ARTICLE II – PURPOSES
Section 1. The purposes and objects of the Chapter shall be to promote within the Chapter the purposes and objectives of the IAEI as set forth in Article II of the Articles of Association of the IAEI and to promote the welfare of any Chapter Division(s) within its territory.
ARTICLE III – NON-PROFIT ORGANIZATION
Section 1. The affairs of the Chapter shall not be conducted for profit.
ARTICLE IV – ORGANIZATION
Section 1. The Chapter shall consist of a Board of Directors, the members and as may be authorized by the Articles of Association of the IAEI and these Bylaws.
Section 2. Management. The management and control of the affairs and business of the Chapter shall be vested in the Board of Directors as provided for herein.
ARTICLE V – MEMBERSHIP AND DUES
Section 1. Territory. Membership in the Chapter shall be limited to those persons who reside or are employed in the State of Virginia, except for Additional Membership as provided for in the Articles of Association of the IAEI.
Section 2. Applications. Applications for Membership shall be submitted to the International Office and may be subject to the approval of the Chapter or Section Board of Directors.
Section 3. Classification. Membership shall be classified as provided in the Articles of Association of the IAEI
Section 4. Dues and Initiation Fees. There shall be no initiation fee for any class of membership. Dues shall be prescribed in the Articles of Association of the IAEI. Dues or assessments in addition to those levied by the IAEI, the Sections and the Chapter or its Chapter Divisions may be levied by the Chapter upon approval of the Chapter Section Board of Directors and the IAEI Board of Directors.
Section 5. Honorary Membership. Honorary Membership may be conferred by the Chapter upon members who have performed such meritorious service as the Chapter wishes to recognize. A Chapter Honorary Member shall pay no dues; the Chapter shall assume liability for payment of the Chapter, Section and International Office portions of the dues unless the member is also accorded Section and International Honorary Membership. Honorary Membership may be awarded posthumously.
Proposals for Chapter Honorary Membership shall be submitted in writing to the Chapter Secretary and shall state the basis for proposing this honor.
The proposal shall be reviewed by the Chapter Board of Directors; upon endorsement of two thirds (2/3) of the Board of Directors, the proposal shall be submitted to the Chapter membership for final approval at any regular or special meeting.
ARTICLE VI – EXECUTIVE COMMITTEE AND OFFICERS
Section 1. Executive Committee. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Assistant Secretary-Treasurer, Junior Past President, Chairperson of Appointed Committees, Five (5) Inspector Members and two (2) Associate or Cooperating Members.
The composition of the Board of Directors shall at no time be less than 51 percent of Inspector Members
Section 2. Officers. The officers of the Chapter shall consist of a President, Vice President, and a Secretary-Treasurer. All but the Secretary-Treasurer shall serve without pay.
Section 3. Eligibility. The eligibility of the Board of Directors and officers shall be established as follows:
(a) Any member in good standing shall be eligible to be elected to the Chapter Board of Directors.
(b) Only Inspector Members as defined in Article VI, Section 2 (a) of the Articles of Association of the IAEI in good standing, shall be eligible to be elected to the office of President or Vice President.
(c) Any member in good standing shall be eligible to be elected to the office of Secretary-Treasurer, or Secretary and Treasurer.
Section 4. Duties. The Board of Directors shall have general charge of the affairs of the Chapter, including the authority to direct expenditures and audit the accounts of the Secretary-Treasurer (or, Secretary and Treasurer) as provided for therein.
Should any emergency arise in the carrying out of these Bylaws where a strict compliance with the letter of the same cannot be obtained or where other sections of the Bylaws do not provide a means for meeting the emergency, the Board of Directors may take whatever action it may deem advisable for the good of the Chapter, but such action shall be consistent with the spirit of these Bylaws and shall be submitted for approval at the next meeting of the Chapter.
The duties of all officers shall be such as usually pertain to their offices, or as assigned by the Board of Directors.
The Secretary-Treasurer shall keep the records of the Chapter and the Board of Directors and have charge of its funds. He may be authorized to expend the funds under an approved budget. He shall have his accounts audited at Chapter Expense of any is incurred, at the close of each fiscal year and shall submit such audit to the Board of Directors and to the Chapter at the Annual Meeting.
Section 5. Terms of Office. Members of the Board of Directors and the officers shall be elected and hold office for one (1) year or until their successors are elected and qualified, commencing at the Annual Meeting.
Section 6. Vacancies. In the event of the death, resignation, or inability to act of any members of the Board of Directors or officer, or when such member becomes ineligible to membership in the class he occupied when elected, his term of office shall automatically cease and it shall be the duty of the President, subject to approval by the Board of Directors to appoint a member of the same class to serve the unexpired term. The Board of Directors shall fill a vacancy in the office of President.
ARTICLE VII – ELECTIONS
Section 1. Time. The election of members of the Board of Directors and officers shall take place at the Chapter Annual Meeting.
Section 2. Nominations. Soon after, or prior to the opening of the Annual Meeting, the President shall appoint a Nominating Committee of three (3) Inspector Members who shall nominate candidates for all offices and members of the Board of Directors. The Nominating Committee shall submit its report to the membership in or before the last business session of the Annual Meeting. Not less than five (5) Inspector Members in good standing may nominate a candidate for any of the offices to be filled, provided such nominations shall be in writing, hear the signatures of the members so nominating and be placed in the hands of the Chapter Secretary previous to the last business session of the Annual Meeting.
Section 3. Election Procedure. The names of all properly proposed candidates shall be submitted to the members for election by ballot. Any member shall be elected who shall receive a majority of the votes cast; provided, however, that when there is only one candidate for an office, election may be declared by the unanimous consent of these members in attendance who are eligible to vote.
Section 4. Voting. Only Inspector Members in good standing shall be eligible to vote for candidates for office.
ARTICLE VIII – MEETINGS
Section 1. Board of Directors. Meetings of the Board of Directors are to be held as follows:
(a) An Annual Meeting shall be held each year at the call of the President immediately preceding the Chapter Annual Meeting.
(b) Special meetings may be held each year at the call of the President or upon the written request of a majority of the Inspector Members of the Board of Directors.
(c) The dates and location of all meetings shall be determined by the President and the Secretary. Due notice of meetings shall be sent to all members.
(d) The President, or in the event of his absence the ranking Vice President, shall preside at meetings of the Board of Directors
(e) Six (6) members, at least four (4) of whom must be Inspector Members, shall constitute a quorum.
(f) No meeting shall be conducted unless the number of Inspector Members present is at least two (2) more than the number of Associate Members present.
Section 2. Chapter Meetings. Meetings of the Chapter are to be held as follows:
(a) The Chapter shall hold an Annual Meetings, the time and place to be determined by the Board of Directors. Other regular or special meetings may be called by the President or upon written application of six (6) Inspector Members of the Chapter.
(b) Meetings shall be conducted in accordance with the procedures prescribed by the Bylaws of the IAEI.
(c) The President, or in the event of his absence the ranking Vice President shall Constitute a quorum.
Section 3. Mail Ballots. When it is not possible or convenient to have a meeting of the Board of Directors or the membership of the Chapter, the President may direct the Secretary to prepare a letter ballot to conduct necessary business by mail. To be counted, letter ballots must be returned on or before the indicated date upon which the mail ballot is due; which shall be not less than favorable vote of a majority of the members eligible to vote, unless otherwise required by these Bylaws. Approval of actions by the membership of the Chapter shall require the favorable vote of a majority of the members returning ballots, unless otherwise required by these Bylaws.
ARTICLE IX – COMMITTEES
Section 1. Standing Committees. The Standing Committees of this Chapter shall be:
(A) Bylaws Committee
(B) Educational Committee
(C) Membership Committee
(D) Resolutions Committee
(E) Legislative Committee
(F) Special Code Question Preparation Committee
(G) Executive Committee
(H) Auditing Committee
Section 2. Committee Scopes. The scopes of the Standing Committees shall be as approved by the Board of Directors.
Section 3. Special Committees. Special Committees may be appointed by the Chapter President for a specific purpose authorized by the Executive Committee. Special Committee shall continue and be reappointed each year at the discretion of the Board of Directors until a final report is rendered.
Section 4. Term of Appointment. Standing Committees shall be appointed by the Chapter President to serve from the time of their appointment until the close of the President’s term of office.
Note: In view of the wide difference in the committee operation of the various Chapters, changes in the above- suggested list of committees will probably have to be made on a local basis. Also, some Chapters may wish to include to committee Scopes in the Bylaws.
ARTICLE XI – FISCAL YEAR
Section 1. The fiscal year of the Chapter shall be the calendar year January 1 thru December 31.
ARTICLE XII – RULES OF ORDER
Section 1. The latest edition of Robert’s Rules of Order shall govern the transaction of all business, unless otherwise provided in these Bylaws.
ARTICLE XIII – AMENDMENT OF BYLAWS
Section 1. Proposed amendments to these Bylaws shall be approved by the Chapter Board of Directors, by two thirds (2/3) of the votes cast by Inspector Members at any meeting of the Board of Directors or by two thirds (2/3) of the vote of all the Inspector Members of the Board of Directors in the event of a mail ballot. Notice of proposed amendments shall be forwarded to each Inspector member of the Board of Directors at least twenty (20) days prior to the date of the meeting or the indicated date upon which a mail ballot is due.
Section 2. Amendments approved by the Board of Directors shall become effective after approved by a two thirds (2/3) vote of the Inspector Members voting at a Chapter meeting, or by two thirds (2/3) of the votes cast by Inspector Members in the event of a mail ballot, and upon final approval by the IAEI Board of Directors. Notice of proposed amendments shall be forwarded to each Inspector Member at least twenty (20) days prior to the date of the meeting of the indicated date upon which a mail ballot is due.
Section 3. The provisions of the Bylaws of the Chapter in force immediately prior to the approval and adoption of these amended Bylaws shall be superseded hereby.